General Body Meeting

6. GENERAL BODY MEETING

The General Body of the association shall consist of all eligible members.

The AGBM shall be held at least once in two years. The CEC will announce the location, date and time of AGBM by giving at least one month notice through the postal / electronic media to all members of the association.

Consideration of the following shall be obligatory at AGBM

6.3.1 Annual Report of the association

6.3.2 Audited statement of annual accounts and balance sheet for the year

6.3.3 Budget for the following year

6.3.4 Election of office bearers of the association and members of CEC in the election year

6.3.5 Post-facto approval of previous CEC proceedings

6.3.6 Approve proposals of amendments and / or new provisions for Memorandum and rules and regulations

6.3.7 Any other matter that may be brought forward with prior notice of at least 7 days.

Extra ordinary General Body Meeting (EGBM) may be called if required by the CEC to transact business of ‘special urgency’. An EGBM may also be requisitioned by a written request signed by 25 percent of the membership or 100 members whichever is less. In both cases, purpose of the EGBM must be clearly stated, and at the EGBM itself, no other business shall be transacted other than that for which it has been summoned. The CEC will announce the place, date and time of the extra ordinary General Body Meeting at least two weeks in advance.

The President shall preside over the AGBM and the EGBM. In his absence, one of the nominated Vice-President shall preside over the AGBM and the EGBM. In the event of both Vice–Presidents not being present; the senior most member of the CEC may preside. The quorum for an AGBM or EGBM shall be at least 25 % of the eligible members.