AGM Minutes

AGM Minutes

AGM Minutes

The 15th Annual General Body Meeting of NDRI Graduate Association, now NDRI Graduates Alumni Association (NGAA) was convened at 05.00 PM on September, 28th 2024 at 05.00 PM in Dr. D Sundaresan Auditorium, ICAR -NDRI, Karnal under the chairmanship of Sh. S S Mann, President, NGAA. The meeting was attended by 102 members. The President formally declared the AGBM open.

  1. WELCOME ADDRESS BY THE PRESDENT, NGAA

    2. Sh. S S Mann, President, NGAA welcomed all the members to the 15th AGBM. The assembly observed a two-minute silence to pay homage to all the graduates who passed away, including Mr. Baljeet Nain (1987) and Mr. Harsh Kumar (1986)who passed away recently. As per available records, out of approximately 1800 graduates until 2023, 148 have passed away.
    After the welcome address by the President, NGAA an overview of NGA activities taken up during the previous year was presented by Mr. Ashok Rao, General Secretary, NGAA:

    • a) Strengthened Collaboration with ICAR-NDRI: The signing of a Memorandum of Understanding (MoU) between NGA and ICAR-NDRI formalizes collaboration in various areas, benefiting students and supporting NDRI initiatives, including infrastructure development and research.
    • b) Significant Donations for CSR Activities: Donations totaling Rs. 2 crore were contributed to ICAR-NDRI for CSR activities. The details are as follows - Rs. 50 lakh from NGA, Rs. 50 lakh from Sh. S S Mann through M/s Mann Venture, and an additional 1 crore from Mr. Surya Swaroop Saxena on behalf of his insurance company.
    • c) Recognition of Excellence: In today's function Sh. Lal Singh Dhillon was honored with the Lifetime Achievement Award. Dr. Latha Sabikhi and Dr. Bimlesh Mann have been recognized for the " Most Popular Teacher" Award for their exceptional contributions.
    • d) Research Advisory Committee (RAC) Appointment: Sh. S S Mann has been nominated to the Research Advisory Committee of NDRI, further strengthening NGAA's connection with research efforts at the institute.
    • e) Quinquennial Review Team (QRT): Mr. Ajay Khosla has been nominated by ICAR as a Member of Quinquennial Review Team (QRT) to review the work done by NDRI, Karnal for the period from April 2018 to March 2023.
    • f) Academic Council of NDRI: Mr. R P Singh has been nominated as a Member of the Academic Council of NDRI to review and modify the academic programs and the B.Tech curriculum.
    • g) Official Name Change: The association's name has been changed from NDRI Graduates Association (NGA) to NDRI Graduates Alumni Association (NGAA)in its EGBM held on 28.07.2024. The matter is coming up in today's ABGM at Sr. No.7 for taking it on record.
    • h) Registration Under Key Provisions: NGA has successfully registered under TAN, 12A & 80G under the Income Tax Actand the Registration of Entities for Undertaking CSR Activities under the Companies Act, enhancing its capacity to undertake social responsibility initiatives.
    • i) Guest Lectures for Skill Enhancement: NGA organized guest lectures by distinguished alumni, including Dr. S S R Rizvi, Mr. T Mukunthan, Dr. Deepak Maun, and Mr. Ashok Rao, aimed at enhancing the skills of NDRI students.
    • j) Support for B. Tech Students: NGAA has awarded Rs. 5,000 per month scholarship to a deserving student of B. Tech 1st Year.
    • k) International Internship for B.Tech (DT) Students: NGAA has committed to sponsor two students every year for foreign internship for a period of one month. The financial assistance will be 70% of the cost or Rs. 3.00 Lacs, whichever is less.
    • l) Successful Seminar Organization: The 11th National Seminar on - Indian Dairy & Food Industry in Viksit Bharat: Developments & Innovation was successfully organized, marking another significant achievement for NGA.
    • m) Advanced Centre of Excellence in Dairy Education: NGAA has reached another significant milestone with the approval of the Advanced Centre of Excellence for Dairy Education on the NDRI campus.Sh. S S Mann pledged Rs. 1 crore from personal funds toward this project, with further support expected from alumni contributions. This ambitious project will be supported and funded by NGAA with the support of its alumni, furthering the mission of advancing dairy education and research. An appeal to all members was made to generously contribute for the cause.

    The members present at the meeting expressed their appreciation in the current Central Executive Committee (CEC) for these impressive accomplishments.

  2. CONFIRMATION OF MINUTES OF THE PREVIOUS AGBM HELD ON 30.09.2023: The minutes of previous AGBM held on 30/09/2023 were circulated to all members as well as uploaded on the website of NGAA. No comments were received on the minutes and hence the minutes were accordingly confirmed without amendment.
  3. PRESENTATION OF ANNUAL REPORT OF NGA FOR THE FY 2023-2024 BY PRESIDENT, NGAA:

    4. The President informed the members that the Annual Report of NGA had been circulated detailing the year's activities and achievements of NGA. Members were encouraged to review the Annual Report and share it within their networks. The members approved the Annual Report and adopted the following resolution:

    RESOLUTION NO. 15 / 1

    "Resolved that the Annual Report of NGA for the year 2023- 2024 as presented at the 15th AGBM is hereby approved".

  4. PRESENTATION AND APPROVAL OF FINANCIAL REPORT OF NGA ALONG WITH AUDITED STATEMENT OF INCOME & EXPENDITURE FOR THE FY 2023- 2024

    5. Mr. Ashok Rao, General Secretary, NGAA presented the financial along with the audited statement of income and expenditure for the FY 2023- 2024. The report was approved and the following resolution was adopted.
    RESOLUTION NO. 15 / 2
    "Resolved that the consolidated Audited Financial Report of NGA for the financial year 2023- 2024 presented at the 15th AGBM is hereby approved".

  5. APPROVAL OF THE PROPOSED BUDGET FOR FY 2025- 2026

    6. The CEC proposed the budget for FY 2025-2026, which was approved by the General Body with the following resolution.
    RESOLUTION NO. 15 / 3
    "Resolved that the proposed budget for FY 2025-2026 of NGA for the financial year 2025- 2026is hereby approved".

  6. APPROVAL OF THE APPOINTMENT OF AUDITOR AND REMUNERATION FOR THE FY 2024- 2025

    7. The CEC approved the proposal to re-appoint M/s Amit Ved & Co., Karnal as the Auditor for the FY 2024- 2025 at the same renumeration of Rs. 20,000 per annum for Annual Audits. The General Body approved the proposed budget with the following resolution.

    RESOLUTION NO. 15 / 4
    "Resolved that M/s Amit Ved & Co., Karnal be appointed as the Auditor for the FY 2024- 2025 on the same renumeration of Rs. 20,000 per annum for statutory audits and other statutory and regulatorymatters".

  7. TO APPROVE PROPOSAL FOR AMENDMENT TO MEMORANDUM AND RULES & REGULATION

    8. To take on record minutes of EGBM held on 28.07.2024 for renaming NGA to NGAA (NDRIGraduates Alumni Association) and approve the resolution adopted in the EGBM:
    RESOLUTION NO. 15 / 5
    "In pursuance of the EGBM held on July 28, 2024, and the decision approved by themembers, it is hereby resolved to change the name of the Association from "NDRIGraduates Association" to "NDRI Graduates Alumni Association". Henceforth, theAssociation shall be known as "NDRI Graduates Alumni Association". This namechange will be reflected in all official documents and records of the Association".

  8. ANY OTHER MATTER

    9. a. Resignation of Mr. Ajay Sharma, Treasurer, NGA: Mr. Ajay Sharma submitted his resignation from the post of Treasurer, NGA on health grounds. The same was accepted by the House and it was decided to appoint Mr. Ankit Deep, Member, NGA as an Interim Treasurer till the appointment of the new Treasurer.

    b. Membership Expansion: As on date out of the total 1800 students who have graduated till 2023, only 679 (38%) are registered as Life members. It was discussed and decided that each graduate will enroll at least one new member. It was further decided that one member will be appointed from each batch to take this drive forward. Mr. A K Rao will take action accordingly.

    Mr. R K Raina announced a special reward forthe representative of the batch who successfully achieves 100% membership of his batch, recognizing the dedication and efforts made towards fostering unity and engagement within the group.

    c. Re-activation of Regional Chapters: It was decided to pause the re-activation of regional chapters at the moment and increase the outreach through batchwise follow up for membership drive.

    d. Support for Annual Meets: To maintain the quality and success of the Annual Meets, participation and support of all NGAA members is required with a focus on securing funding and ensuring widespread delegate participation. All members were requested to reach out for the necessary financial support by way of sponsorships for the Annual Meets.

    e. Mobilization of NGAA Corpus Fund: It was emphasized by the President, NGAA to all members to come forward and contribute to the Corpus fund so that the initiatives taken up by NGAA can be fulfilled.It was again appealed to all members to contribute RS. 10,000 or more to the Corpus Fund so that NGAA can take forward the initiatives in the overall interest of the students, Institute and the NGAA fraternity.

Meeting ended with a vote of thanks to the chair and with the promise by members to further the cause of NGAA to make it more vibrant.

Any suggestions / comments on the contents of the MoM may kindly be mailed back at ndri.grads@gmail.com

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